Procedure

Ex. QUANTUM PO#TSQ24103 / KWAE002382

1. Receive Pre Alert from customer with CL/PL

   

2. Check Export_Customer excel file to check the co-loader and the trucker

   • Decide which carrier to use: listed trucker or UPS (if less than 10 items ?)

3. Check the weekly export schedule from the carrier

   • KL Logistics sends weekly export schedule

   • Need to arrive at the warehouse before 15:00 of the departing date

     

4. Create MBH/ HBL

   • FMS > AIR > Shipper search > master copy
   • Add MAWB# from the schedule < click the code > airline will pop up
   • Add schedule *** time scheduled is important > save
   • Add House > BL Search > House copy
   • Check shipper and consignee info *Always TS LINE for Quantum AZ
   • Add Commodity, county, DIM information from CI
   • Use TSQ # on CI as PO #
   • Add invoice #
   • Add accounting information: Value for customer (in $)

*** If the invoice amount is less than $2500 no need to do AES. Just Add “NO EEI” on ITN ***

        >House # created

1. Send console schedule to Jihee cjn (TSQ# and HBL# is MUST)

   ● No need to send PU BOL/ and share pick up date.

   ● Subject with PO# and House #

   **** House # critical for purchasing insurance

   ● Include shipping details such as:

   

   • Schedule we chose
   • CI/PL
   • HAZMAT document (if applies)

2. Create DO and Dispatch trucker

   ● Always input DN# on remark for QUANTIUM(AZ)

   AIR CARGO TRANSIT >> 당일 세시 전까지 알려주면 되고 주말 픽업도 해줌

   

   

3. Update EDI once Freight Arrival Notice( and/or Warehouse Receipt) received from co loader

   ● Input in KGS and round (반올림)

   ● Gross weight = actual

   ● chargeable weight = compare with DIM and actual weight and input bigger amt

   ● If there is volume weight = chargeable weight

   ● Master = freight prepaid / HBL =Freight Collect

4. AES Filing for invoice over $2500

5. Provide following documents to co-loader

   • HBL for consignee
   • IAC/ MASTER
   • Cargo Manifest / Per Master
   • HAZMAT docs if applies

6. Send Pre Alert to Korea Team (지희 차장님)

   • Include: schedule, KW HBL, CARGO Manifest
   • FMS : CHECK ALL THE INFO ARE CORRECT (MASTER, HBL, AR)
   • AGENT SETTLEMENT → SEND TO KR

   

7. Follow up and finish AP with vendors (coloader and/or carrier)